Speakers Bureau Host Promotional Kit
Everything you need to host a speaking engagement for your community.
Event Preparation and Promotion
Below are four essential documents crafted to enhance your event planning and execution. Dive into each one for insights on reserving a venue, community promotion strategies, and day-of-event expectations.
Promotional Tools for Your Speaker
Discover everything essential for promoting your event, including access to links, logos, and poster templates. Additionally, each speaker’s engagement kit is complete with headshots, social media graphics, a biography, and an introduction.
Host Planning Checklist
- Sign Your Contract. Please sign your contract and reach out to your Outreach representative with any questions.
- In-Person — Reserve space in advance. Be mindful of selecting a space that is the right size for the expected audience (not too big or too small). Make sure the space can accommodate the requested audio/visual requirements and utilize your speaker’s rider (which can be found in their respective marketing kits) and requirements in choosing a space.
- Virtual — Create a Link. Discuss with the Active Minds team to determine whether you would like us to host the virtual event, or if you intend to do so. Should you want to host the event, create the virtual link and share the invite with speakers@activeminds.org.
- Fill out the speaker overview form. Reference the original event support email for information on the speaker overview form.
- Put your program on your school or community’s event calendar. Don’t forget to add your speaker’s presentation to the schedule, so everyone can find the information.
- Create an RSVP/Interest form for the event to get an estimate of how many people will be attending
- Connect with your speaker. 3–4 weeks before your event, the Active Minds National office will schedule a Speaker Planning Call via a Doodle poll to connect you with your speaker(s). As you are planning your event, please share important details and updates with the team at speakers@activeminds.org.
- Review the information provided by the Active Minds Team. Please review all the information provided in the attached documents of the event support email, including the speaker’s rider. Ensure you have all the necessary requirements for the speaker, including audio & visual needs, ready to go.
- Promote Your Event! Check out the documents above in the “Event Preparation and Promotion” section to gather some ideas.
Recording Request Form Document and Host Recording Portal Upload
Below is the link to fill out the recording request form. If you plan to record your presentation, you must complete this form before the presentation date. Additionally, the form states that you must upload a copy of the recording within 30 days of completion.
- Recording Request Form
- Recording Upload Folder
(Please title “Event Date + School/Organization + Speaker Name”)
Share your photos
We would love to see any photos or videos from your event.
Wrap Around Services
After your event, continue Mental Health Education in your community by utilizing additional programming
Here are some questions that Youth Champions can use to check in with youth and young adults, whether preparing for a speaking engagement in your community or during everyday interactions.
(Currently only available in NC, MN and FL)
We Are Active Minds Middle School Curriculum is a free-to-use and stipended program that is co-facilitated between adult facilitators and youth leaders to help youth increase their knowledge and skills on mental health topics.
This highly interactive and developmentally appropriate curriculum consists of twelve lessons divided into two sections: self and community. In each lesson, youth will learn crucial skills to support not only their mental health but learn how to advocate for change in their communities.
Any adult can facilitate this community-responsive curriculum to help youth navigate both their internal and external worlds.
As part of our We Are Active Minds Middle School pilot, we are offering Youth Champions Connections workshops.
To effectively mobilize for change, youth need the support of Youth Champions (e.g., teachers, parents, caregivers, coaches, We Are Active Minds Club facilitators, etc.). Together they can influence how school board leaders, district and school leaders, and teachers are engaged in mental health advocacy.
Learn how to work directly with youth to create safe, trusted, and affirming spaces for youth of all identities to improve mental health throughout society.
Here are some questions that Youth Champions can use to check in with youth and young adults, whether preparing for a speaking engagement in your community or during everyday interactions.
Youth Champions (e.g. teachers, parents, caregivers, coaches, Chapter Advisors, etc.) play a key role in supporting youth as they advocate for change. Learn how to work directly with youth to create safe, trusted, and affirming spaces for youth of all identities to improve mental health throughout society
Youth Champion Workshops are designed with parents, caregivers, K-12 educators/faculty/staff, and youth development professionals in mind. A Youth Champion is dedicated to creating healthy social, emotional, and academic growth for the young people in their care. Because of the deep impact of this role, Active Minds believes it is critically important that Youth Champions be offered supportive learning spaces dedicated to their personal and professional development, including content focused on their mental health and well-being.
These eight one-hour sessions (virtual and in-person) are designed to introduce positive youth development strategies that encourage healthy adult-youth relationships that have been proven to lead toward healthy youth outcomes and increase Youth Champion’s mental health literacy and advocacy skills.
The Mental Health Advocacy Academy is a paid leadership opportunity that prepares high school students with foundational knowledge and resources of mental health advocacy, policy, education, awareness, and equity, and teaches how to ignite change in their schools and communities.
Learn how to work directly with youth to create safe, trusted, and affirming spaces for youth of all identities to improve mental health throughout society.
Active Minds chapters are student-led, school-based groups that lead conversation, culture change, and advocacy within their communities. These powerhouse student groups are working hard to serve the needs of their communities and create cultures that are more supportive of mental health through policy change, promotion of services, awareness, community-building events, social connection events, and more.
Active Minds chapters are student-led, school-based groups that lead conversation, culture change, and advocacy within their communities. These powerhouse student groups are working hard to serve the needs of their communities and create cultures that are more supportive of mental health through policy change, promotion of services, awareness, community-building events, social connection events, and more.
The Mental Health Advocacy Academy is a paid leadership opportunity that prepares high school students with foundational knowledge and resources of mental health advocacy, policy, education, awareness, and equity, and teaches how to ignite change in their schools and communities.
Learn how to work directly with youth to create safe, trusted, and affirming spaces for youth of all identities to improve mental health throughout society.
This traveling exhibit and an immersive experience that tells the stories and centers the voices of youth to end the silence surrounding suicide. The exhibit serves as a mobilizing force to change the way we think, talk, and feel about mental health, and (perhaps most importantly) how we show up for the people around us.
The report, Lessons from Black Colleges on Mental Wellbeing, outlines eight actionable strategies that HBCUs use to address their campus mental health needs. By learning from the successes and innovations at HBCUs, any campus can implement these strategies to create caring and productive learning environments that help all students thrive.
Active Minds and the United Negro College Fund (UNCF) have established a partnership to advance understanding of the mental health needs, services, and resources available on HBCU (Historically Black Colleges and Universities) campuses.
Questions or trouble accessing any of the links?
Reach out to the Speakers Bureau team at speakers@activeminds.org